Did you know ?

Tips and Tricks on how to do some neat things
with that computer you use everyday.

February 2009

Computers - Just about everyone uses a computer each day, but do you really use it?

Most of us only scratch the surface of it's abilities. Within each issue of our newsletters, we will show you how to use some of the programs that you possibly already use daily, with tips to your advantage and just maybe make you smile.

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   Product Tip of the Month

Signatures in Outlook

If you use email daily for business and still type your name and company information,

then this tip will be of great help to you. 

Known as a "Signature", you can add this information automatically to the end of all of your emails.  You can also have multiple signatures, such as one for replies and another for initial emails. 

You can also add a "business card" or graphics such as a company logo.



In this tip, we will learn how to: 1.  Setup a Signature for a "New" email.
2.  Setup a Signature for a "reply" email.

Our screenshots will be for Outlook 2007 however other versions are similar.
1. Open Outlook, select "Tools", then "Options".

2. Select the "Mail Format" tab, then find the section named "Signatures".  Click on the "Signatures" button.

3. Now select "New" and give this new signature a name that fits for yours.

4. Now enter the information that you would like to show.

The sky is the limit for what you can put here. Your also able to change the font, sizing and more.

Your Name
Your Company Name
Your Company Phone Number
Your Company Website
Your IM address



5. Want to add a image like your company logo? 

Click the image button, select your image then place it where you want it to show.


6. Repeat this if you want a secondary signature for replies.  Why?  You might not want as much information showing when doing replies.

If you only have one signature, this should automatically be done for you .

8.  That's it!  Click OK and your ready to test!

9. Start a new email and you will see your new signature. 

If you have a separate signature for replies/forwards then to test, open a current email and click on the reply button.  Your new reply signature will show.
10.  If you want to change your signature, simply delete what is showing in the present email you are in, select the "Insert" tab, then "Signature" button.

This will show what signatures you have setup.

Select the signature you want and it will be inserted into your email for use.

Microsoft has online help including a video if you would like more help or ideas on this subject.

   Keyboard tip of the monthe="Verdana" size="2" color="#0000CC">Keyboard tip of the month




Last month we showed how to copy and paste using keyboard shortcuts.
This month we introduce CTRL + X


Anything you cut /paste using a mouse for, this shortcut key can do exactly the same function.  Select what you want to cut, press the CTRL key and hold, then press the X key then release.  Click where you want to paste, then press the CTRL key and hold, then press the V key.  That's all there is to it!  Common mistakes are not holdingsp; Click where you want to paste, then press the CTRL key and hold, then press the V key.  That's all there is to it!  Common mistakes are not holding the CTRL key while selecting the other key you want to use, and determining wether we want to COPY or CUT.  Cut "copies and removes" where Copy just "Copies and leaves in place".  If you CUT, it will not delete until a successful paste has occured.

This three shortcuts used in combination can save a bunch of mouse clicks, saving tons of time.
Have a tip you would like to share or maybe a question about a particular product?  Email us at info@preferreditgroup.com and if selected we'll include your name as the contributor.

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