Did you know ?

Tips and Tricks on how to do some neat things
with that computer you use everyday.

December 2009

Computers - Just about everyone uses a computer each day, but do you really use it?

Most of us only scratch the surface of it's abilities. Within each issue of our newsletters, we will show you how to use some of the programs that you possibly already use daily, with tips to your advantage and just maybe make you smile.

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   Product Tip of the Month

Using technology to schedule meetings

    Meetings - Meetings - Meetings-Meetings - Meetings - Meetings-Meetings - Meetings

Meetings are, well to most painful as they are seen as unproductive waste of time.  Reality is meetings are the core of any successful business and are a necessity.  Pick up the book "Mastering the Rockefeller Habits" for a deeper insight on why we say this.  The biggest pain in meetings is scheduling them and reminding people about them.  Let's see how a bit of technology can help ease this pain.

Most of us already have a tool in place that will allow us to schedule and notify people in one quick task.
Microsoft Outlook.  Yep, that program you use for sending all those emails can also be used for keeping your Calendar, sending meeting requests, keeping your task list and much more.  Today let's show how to use the meeting request feature of this package.  The examples shown are from Outlook 2007, however most of the features are also available in older versions.

To schedule a meeting,

1. Click the "New" button at the arrow

2. Select "Meeting request through the drop down.

This will open up a new meeting screen which we show next.  We have pointed out the options that you can use for setting up your meeting.

If your organization uses Microsoft Exchange server, then you can also take advantage of the calendaring/scheduling feature which allows the other user being invited to the meeting to see your schedule time grid.  Shown below.

This is similar to what the person receiving the meeting request will see.

They can Accept the request, mark it as tentative, decline the meeting or propose a new meeting time.

Once you work with this a bit, you will become more comfortable and start using some of the optional features.  Use of this tool can help free you and your organization from endless uncoordinated meeting messes.

Good Luck in your ventures!



   Keyboard tip of the month


In Internet Explorer this key will allow you to toggle back and forth between full screen view (all toolbars compressed into one thin line) and normal view.

Useful when doing presentations or the screen needs to be larger.

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