Meetings - Meetings - Meetings-Meetings - Meetings - Meetings-Meetings - Meetings
Meetings are, well to most painful as they are seen as
unproductive waste of time. Reality is meetings are
the core of any successful business and are a necessity.
Pick up the book "Mastering the Rockefeller Habits" for a
deeper insight on why we say this. The biggest pain in
meetings is scheduling them and reminding people about them.
Let's see how a bit of technology can help ease this pain.
Most of us already have a tool in place that will allow us
to schedule and notify people in one quick task.
Microsoft Outlook. Yep, that program you use for
sending all those emails can also be used for keeping your
Calendar, sending meeting requests, keeping your task list
and much more. Today let's show how to use the meeting
request feature of this package. The examples shown
are from Outlook 2007, however most of the features are also
available in older versions.
To schedule a meeting,
1. Click the "New" button at the arrow
2. Select "Meeting request through the drop down.
This will open up a new meeting screen which we show
next. We have pointed out the options that you
can use for setting up your meeting.
If your organization uses Microsoft Exchange server, then
you can also take advantage of the calendaring/scheduling
feature which allows the other user being invited to the
meeting to see your schedule time grid. Shown below.
This is similar to what the person receiving the meeting
request will see.
They can Accept the request, mark it as tentative, decline
the meeting or propose a new meeting time.
Once you work with this a bit, you will become more
comfortable and start using some of the optional features.
Use of this tool can help free you and your organization
from endless uncoordinated meeting messes.
Good Luck in your ventures!